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ALL RIGHT.UH, THIS IS THE FINANCE AND AUDIT COMMITTEE.
WE HAVE WITH US, WITH US LEGISLATOR ANDERSON, LEGISLATORS HUSKY, AND I BELIEVE LEGISLATOR, UH, FRANKLIN IS ON HIS WAY.
[DISCUSSION TOPICS Purchasing affidavits Terms and Supply Upcoming contracts due for renewal or expiration Purchase orders that were closed]
IS A DISCUSSION ABOUT, UM, COMPONENTS OF THE PURCHASING PROCESS.SO, MR. EXECUTIVE, I THINK YOU'LL TAKE ON SOME OF THESE DISCUSSION POINTS.
UM, SO IT'S BEEN NOTED, AND I THINK I'VE HAD A CONVERSATION, AT LEAST WITH THE EXECUTIVE ABOUT THE CHALLENGES WE'VE FACED, UM, IN THE CATEGORIES OF $5,000 AND UNDER, WHICH HAD TRADITIONALLY BEEN FOR US TO BUY SOME SUPPLIES AND OTHER OPPORTUNITIES, UM, WITHIN THE PUR PURCHASING AND, AND PROCUREMENT PROCESSES.
UM, I THINK INITIALLY IT LOOKS LIKE 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, THERE WAS A LOT OF POS THAT LOOKED LIKE THEY HAD BEEN CLOSED RIGHT OFF THE BAT.
UM, AND I THINK THE GOAL WAS TO TRY AND UNDERSTAND HOW AND WHAT WE SHOULD DO MOVING FORWARD WITH THOSE SO THAT WE CAN KEEP THE BUSINESS OF THE COUNTY AND THE LEGISLATURE MOVING.
SO I'LL, I'LL PAUSE THERE, MR. EXECUTIVE AND LET YOU KIND OF TAKE OVER THERE.
MR. CHAIRMAN, UM, MEMBERS OF THE COMMITTEE, WE HAVE A, A NEW PROCUREMENT, OH, LEGISL, LEGISL LAUER, UH, MARSHIE HAS JOINED MERI.
TARA HAS JOINED OUR STAFF AS A PURCHASING ADMINISTRATOR AND IN REVIEWING COUNTY CODES, SHE FINDS THAT ANY VENDORS THAT WE'RE DOING BUSINESSES HAS TO SHOW, HAVE TO SHOW THAT THEY HAVE PAID THEIR PROPERTY TAXES OR THEIR, ALL OF THEIR, UH, COUNTY TAXES.
AND WE'RE TRYING TO GET A SPECIFIC POLICY OF HOW THAT WORKS, WHETHER IT'S AN AFFIDAVIT, WHETHER WE'RE SHARING OUR COLLECTIONS DATA DIRECTLY WITH THE PROCUREMENT OR, BUT WHAT WE'RE GOING TO DO IS GET IT FIXED.
ALL THOSE POS YOU TALKED ABOUT HAVE BEEN UPDATED AND FIXED.
AND SO THAT WAS SOMETHING THAT HAPPENED A COUPLE WEEKS AGO WHEN SHE CAME ON BOARD JUST TO MAKE SURE WE'RE FOLLOWING THE COUNTY CODE.
AND WE THANK HER FOR BRINGING THAT TO OUR ATTENTION THAT SOME OF 'EM WERE GOING OUT.
AND I KNOW EVERYONE THIS LEGISLATIVE BODY WANTS TO MAKE SURE THE VENDORS WE ARE DEALING WITH ARE PAYING THEIR TAXES.
ANY QUESTIONS ON THAT TOPIC OR SUBJECT MATTER? UM, ALSO WANNA BRING UP TERM SUPPLY CONTRACTS.
I THINK THIS IS SOMETHING THAT WE'VE TALKED ABOUT IN THE PAST.
I KNOW THE EXECUTIVE AND I HAVE HAD A CONVERSATION ABOUT IT, BUT AS WE REVIEW THESE CONTRACTS THAT ARE COMING UP FOR RENEWAL OR EXTENSION, I THINK IT'S IMPORTANT THAT WE REVIEW AND MAKE SURE THAT WE'RE ALSO, UM, ENGAGED IN THAT PROCESS TO ENSURE THAT WE'RE GETTING THE NECESSARY BIDS OUT TO PERFORM, UM, AN OPEN PROCESS AS WELL AS ENSURE THAT, UM, SOME OF OUR, OUR ORGANIZATIONS AND BUSINESSES THROUGHOUT JACKSON COUNTY HAVE AN OPPORTUNITY TO BIDT ON SOME OF THESE.
SO, I'LL, I'LL STOP THERE AND LET THE EXECUTIVE SHARE SOME DETAILS AS WELL.
IT WAS CHAIRMAN, UH, YOU SHARED ME WITH ME A SPREADSHEET OF SEVERAL CONTRACTS THAT WERE SENT OUT AS TERM SUPPLY THAT MAYBE SHOULD NOT HAVE BEEN.
UM, I'VE SHARED THAT WITH MY STAFF FROM OUR COUNTY ADMINISTRATOR DOWN TO ASSISTANT COUNTY ADMINISTRATOR, AND WE'RE GONNA REVIEW ALL OF THOSE AND MAKE SURE MOVING FORWARD THAT WE, WE ARE BIDDING THOSE OUT.
UM, I, I CAN'T SPEAK TO THE WHY OF IT.
UM, I THINK A LOT OF IT IS CONVENIENCE WISE, BUT, UH, THERE ARE REGULATIONS AND POLICIES AND WE ARE GONNA MAKE SURE THOSE ARE FOLLOWED.
SO, UH, MOVING FORWARD, WE'RE, THAT WILL DEFINITELY BE TAKEN CARE OF, AND WE'RE GONNA LOOK AT THE ONES THAT ARE PENDING AND MAKE SURE THEY, THEY MEET THE SAME CRITERIA.
UM, AND JUST FOR THE SAKE OF THE COMMITTEE AND, AND JUST THE AWARENESS, UM, A LOT OF THESE ARE, UM, WE SAW, AND I THINK TO, TO YOUR CREDIT, MR. EXECUTIVE, YOU HAD FOUND, UH, 363,000, UM, NON-BID CONTRACT, UM, THAT WAS SUBMITTED TO US, BUT I THINK IT JUST, UH, GIVES US AN OPPORTUNITY TO REVIEW THESE CONTRACTS AS THEY APPEAR BEFORE THE LEGISLATURE.
THE DISCUSSIONS THAT WE'VE HAD WITH THE EXECUTIVE HAVE BEEN, UH, HELPFUL TO MAKE SURE AND CATCH THESE OPPORTUNITIES AS WE GET, I THINK, ANXIOUS TO GET, UH, THE WORK DONE OF THE COUNTY.
UH, WE JUST WANNA MAKE SURE WE'RE CO FOLLOWING THE PROPER CODES AND PROCEDURES THERE.
SO THANK YOU FOR TAKING A LOOK AT THAT.
UM, PURCHASING AFFIDAVITS, WE TALKED ABOUT THAT A LITTLE BIT.
UPCOMING CONTRACTS DUE FOR RENEWAL.
MR. EXECUTIVE, ANY OPPORTUNITIES THAT YOU SEE FORECASTING? I KNOW WE'VE TALKED ABOUT THE HEALTH INSURANCE, UM, EFFORTS THAT WE NEED TO, UM, CREATE AN RFP FOR YOU HAVE COMMITTED TO MAKING SURE THE LEGISLATURE'S INCLUDED IN THAT.
UM, AS MY COLLEAGUES REMEMBER AND RECALL, EACH YEAR WE'VE HAD A DRAMATIC CHALLENGE IN GETTING THE INFORMATION IN ADVANCE, UNDERSTANDING WHAT HAVE BEEN IN RFPS AS THEY GO OUT, SO WE KNOW WHAT WE'RE ACTUALLY GETTING, UM, SENT BACK TO US.
AND, UM, WE'VE ALWAYS BEEN RUSHED TO CONSIDER THE PROPOSALS, AND I THINK THE EXECUTIVE HAS COMMITTED TO SHINING A LITTLE BIT MORE LIGHT ON THAT IN THE FOREFRONT, MAKING SURE WE'RE INVOLVED AND WE'RE NOT, UM, STUCK IN A POSITION WHERE IT'S NO HEALTH INSURANCE OR POTENTIALLY BAD HEALTH INSURANCE, UM, THAT ISN'T THE BEST FOR, UM, OUR ASSOCIATES.
SO MR. EXECUTIVE CARE TO PROVIDE US ANY OTHER CONTEXT WITH THAT ONE OR ANY OTHERS THAT YOU SEE COMING UP IN THE FORECAST? JUST BRIEFLY WITH HEALTH INSURANCE, YOU'RE RIGHT.
IT'S KIND OF, YOU'VE BEEN PRESENTED WITH VOTE ON THIS OR DON'T HAVE HEALTH INSURANCE.
AND MOVING FORWARD, I'M MAKE SURE THE LEGISLATURE HAS A, A LOT OF ADVANCED NOTICE.
WE FIND THAT BLUE CROSS BLUE SHIELD ENDS UP BEING, UH, THE ONE THAT COMES IN THE BEST.
BUT WHAT I FOUND IS THAT WE AREN'T
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NEGOTIATING WELL ENOUGH TO GET SPECIFIC ISSUES THAT WE, THAT OUR STAFF AND OUR, UH, EMPLOYEES WANT.SO, UH, THERE ARE SOME THINGS THAT ARE LIKE, WAIT A SECOND, WHY DON'T WE HAVE THIS? AND I THINK THAT'S REALLY AN IMPORTANT THING FOR US WHEN I PRESENT IT TO YOU GUYS, HEY, HERE'S WHAT IT LOOKS LIKE AND HERE'S WHAT'S COVERED TO ALLOW ME TO GO BACK AND SAY, WELL, I'VE HEARD FROM OUR EMPLOYEES FROM LEGISLATURE THAT WE WOULD LIKE THIS, THESE THINGS COVERED.
AND THERE ARE SEVERAL EXAMPLES OF THAT, BUT I THINK, UH, I, I'M CONFIDENT BLUE CROSS BLUE SHIELD WILL WORK WITH US, AND I THINK IN THE PAST THERE WAS NOT, THERE WAS NO COLLABORATION BETWEEN THE OFFICE AND STAFF AND LEGISLATURE AND EMPLOYEES.
SO I LOOK FORWARD TO THAT BEING A BETTER RELATIONSHIP WHEN WE MOVE ON HEALTH INSURANCE.
AND I THINK JUST TO MAKE SURE THAT, THAT HE'S AWARE, OUR CHAIRMAN OF THE HEALTH AND ENVIRONMENT COMMITTEE, MR. ANDERSON, UH, I'M SURE WE WILL ENGAGE YOU AS THAT PROCESS CONTINUES SO THAT WE GIVE YOU AMPLE NOTICE, SIR, UH, TO MAKE SURE THAT YOU CAN VET THE PROPER PROCEDURES THERE AS THE, AS THE PROCUREMENT COMES AROUND AGAIN.
SO, UM, ANY OTHER QUESTIONS, COMMENTS, OR THOUGHTS AS WE, UM, EXPLORE BETTER OPPORTUNITIES FOR PROCUREMENT WITH OUR EXECUTIVE? ALL RIGHT.
WE'LL MOVE ON TO THE BUSINESS OF THE COMMITTEE.
UH, ORDINANCES IN COMMITTEE IS
[ORDINANCES IN COMMITTEE]
[RESOLUTIONS IN COMMITTEE]
[22175 A RESOLUTION awarding a twelve-month contract, with three twelve-month options to extend, for training, consulting services, and software maintenance on the Mobile Assessor Software for use by the Assessment Department to Woolpert, Inc. of Dayton, OH, as a sole source purchase, at an actual cost to the County in the amount of $114,355.00.]
NONE RESOLUTIONS IN COMMITTEE.2 2 1 7 5 A RESOLUTION AWARDING A 12 MONTH CONTRACT WITH THREE 12 MONTH OPTIONS TO EXTEND FOR TRAINING, CONSULTING SERVICES AND SOFTWARE MAINTENANCE ON THE MOBILE ASSESSOR SOFTWARE FOR USE BY THE ASSESSMENT DEPARTMENT TO WOOL PERT INC.
OF DAYTON, OHIO AS A SOLE SOURCE PURCHASE AT AN ACTUAL COST OF THE COUNTY IN THE AMOUNT OF $114,355.
UM, ON THIS ISSUE, IT WAS RAISED IN FULL LEGISLATURE, OR ACTUALLY COULD HAVE BEEN IN THIS COMMITTEE, I'M NOT SURE.
UH, LEGISLATOR SEAN SMITH AND THE HISTORY OF THE RELATIONSHIP WITH THE FORMER COMPANY THAT WILPERT PURCHASED THIS FROM IS IN THE STATE AUDIT OF OUR ASSESSMENT IN THE LAST COUPLE YEARS.
THE STATE AUDITOR HAD SOME DIFFICULTY IN OBTAINING DATA FROM THE FORMER COMPANY THAT NOW IS NOW WILPERT, AND IT LED TO A PROBLEM IN PURSU WITH THE AUDIT, AND IT LED TO THE ISSUE WHERE THE STATE AUDITOR HAD TO GET SUBPOENAS TO GET THAT DATA AND THEY WEREN'T PROVIDING THE DATA.
I DON'T KNOW, SINCE I WASN'T HERE, HOW MUCH THE ADMINISTRATION WAS HELPING GET THAT DATA.
BUT WHAT I HAVE NOW DONE, I'VE CONTACTED WILPERT AND NEGOTIATING WITH THEM AND THEIR LEGAL COUNSEL, UH, AN ADDED LANGUAGE TO SECTION TWO THAT I'VE GIVEN YOU ALL A COPY OF IT.
AND THAT LANGUAGE SPECIFICALLY SAYS THAT WILPERT WILL COMPLY WITH ANY REQUEST BY JACKSON COUNTY FOR DATA STORED WITHIN THE CAAMA CLOUD ENVIRONMENT.
USED BY AND WHILE, AND USED BY THE JACKSON COUNTY APPRAISAL DEPARTMENT, WILPERT ACKNOWLEDGES THAT THE ULTIMATE OWNER OF ANY DATA COLLECTED AND RETAINED BY WILPERT IS JACKSON COUNTY.
UM, THERE ARE ALSO ADDITIONAL ONE-TIME FEES MAY BE REQUIRED FOR COMPLEX AND CUSTOM DATA EXTRACTS AND REPORTS.
WILPERT WAS VERY AGREEABLE TO ADDING THAT TO IT TO MAKE SURE THAT THEY UNDERSTOOD THAT THE DATA THAT THEY'RE USED IN OUR CONTRACT IS OUR DATA.
SO IF ANYONE ASKS THAT, WE WILL, WE CAN AND WE'LL SUPPLY THAT.
AND THE COMPANY THAT WE'RE CONTRACTED WITH CANNOT PROHIBIT THAT DATA BEING USED.
ANY QUESTIONS, COMMENTS, OR THOUGHTS FOR THE EXECUTIVE? I THINK THAT'S GOOD.
UH, I THINK THERE'S, UH, BEEN SOME DISCUSSIONS, UM, WITH SEVERAL OF OUR COLLEAGUES AS WELL.
I WOULD LIKE TO, IF POSSIBLE, JUST ADVANCE THIS AT A COMMITTEE SO WE DON'T GET TO THE THRESHOLD OF OUR EIGHT, UM, EXPIRATION DATES, UH, OF IT SITTING IN COMMITTEE AND GET IT TO THE LEGISLATURE AS A WHOLE.
IF THERE'S A RECOMMENDATION, I'LL LEAVE THAT UP TO YOU ALL.
BUT, UH, IF WE CAN AT LEAST ADVANCE IT TO LEGISLATURE AS A WHOLE, THAT WOULD BE GREAT.
I SECOND IT, IT'S BEEN SECONDED.
UH, ANY DISCUSSION? ALL RIGHT.
UH, MR. EXECUTIVE, JUST TO MAKE SURE I UNDERSTAND THIS CORRECTLY, DO WE NEED TO ADD ANYTHING IN AN AMENDMENT FORM OR IS IT BEING ADDED FROM THE CONTRACT SIDE? YEP.
WHITNEY MILLER WITH THE COUNSELOR'S OFFICE, THIS IS JUST THE AMENDMENT TO THE UNDERLYING CONTRACT, SO THE LANGUAGE OF THE LEGISLATION WOULD REMAIN THE SAME.
I GUESS ANY FURTHER DISCUSSION ON THIS? ALL RIGHT.
ALL THOSE IN FAVOR, ACTUALLY, MARY JOE, DO YOU WANNA CALL THE ROLL FOR US ON THIS ONE? I THINK THAT'S PROBABLY IMPORTANT, SADLY.
UH, I JUST, IS THIS THE WHOLE THING? SORRY.
EVERYONE BUT EVERYBODY ELSE OKAY.
UH, WE'LL ADVANCE TO LEGISLATURE AS A WHOLE.
[22184 A RESOLUTION awarding a contract for annual software maintenance for use by the Collection Department to Aumentum Technologies of Niagara Falls, NY, at an actual cost to the County in the amount of $642,563.00, as a sole source purchase.]
RESOLUTION.AWARDING A CONTRACT PER ANNUAL SOFTWARE MAINTENANCE FOR USE BY THE COLLECTION DEPARTMENT TO AUGMENT HIM TECHNOL TECHNOLOGIES OF NIAGARA FALLS, NEW YORK, AND AN ACTUAL COST THE COUNTY IN THE AMOUNT OF $642,563 AS A SOLE SOURCE PURCHASE.
MR. EXECUTIVE, I WOULD REQUEST THE, THE COMMITTEE HOLD THIS WITH SOME GOOD NEWS.
I HAD A VERY GOOD CONVERSATION WITH OMENTUM AND WHAT, HOW THEY PERFORM THEIR DUTIES
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WITH THE COUNTY UNDER THIS CONTRACT AND MOVING FORWARD IN WAYS THEY CAN HELP US WITH, UH, SOME OF OUR CONFLICTS WE HAVE.AND THAT BEING SAID, I, I, I WOULD ASK THE HELP BECAUSE I DO HAVE A MEETING SCHEDULED WITH TYLER TECHNOLOGIES NEXT WEEK, UM, AS THIS BODY UNDERSTANDS THAT WE HAVE OMENTUM ON ONE SIDE WITH ASSESSMENT, OR EXCUSE ME, WITH COLLECTIONS AND TYLER WITH ASSESSMENT.
AND THERE'S A LOT OF THINGS THEY DON'T TALK TO EACH OTHER ABOUT.
AND IT'S BEEN DELAYS IN GETTING RE RESPONSES BACK TO TAXPAYERS GETTING RECALCULATIONS DONE.
AND I, UH, IT'S MY RESPONSE IS TO GET 'EM BOTH IN THE SAME ROOM AND TALK TO 'EM AND SAY, WHY IS THIS HAPPENING? AND LET THEM EXPLAIN WHY.
SO, UH, I'M VERY COMFORTABLE WITH MY, MY RESPONSE BACK FROM OMENTUM, BUT IF YOU COULD HOLD THIS ONE MORE TIME AND LET ME HAVE MY CONVERSATION WITH TYLER TO BE ABLE TO REPORT BACK ON HOW EVERYBODY'S GONNA GET ALONG AND BE ONE BIG HAPPY DATAWARE FAMILY.
ANY OTHER BUSINESS BEFORE THE COMMITTEE? SEEING NONE, WE WILL NOW ADJOURN AT 2 59 JUST IN TIME FOR A THREE O'CLOCK MEETING.