Jun 29, 2026 Finance & Audit Committee

[00:00:06]

, WOULD

[ORDINANCES IN COMMITTEE]

[6098 AN ORDINANCE repealing section 1540.1, of the Jackson County Code, 1984 and enacting, in lieu thereof, one new section relating to the same subject requiring that the Legislative County Auditor maintain a permanent position on the Board responsible for the Administration and Oversight of County Pension and Retirement Systems with an effective date.]

UH, GOOD AFTERNOON.

WHITNEY MILLER WITH THE COUNTY COUNSELOR'S OFFICE.

UM, THIS IS, UH, AN AMENDMENT CHANGING IT FROM A VOTING MEMBER TO A NON-VOTING MEMBER, WHICH I BELIEVE WAS THE ORIGINAL INTENT OF THE SPONSOR.

SO IF YOU LOOK AT THE BOTTOM OF THE FIRST PAGE, IT REMOVED FULL VOTING AND ADDED IN PERMANENT NON-VOTING MEMBER.

AND THEN THE SECTION OF THE CODE ITSELF, WHICH IS ON PAGE TWO, THERE'S AN UNDERLYING PORTION WHERE WE ADDED THE LI THE COUNTY AUDITOR'S NAME IS ADDED TO THE LIST OF MEMBERS, OR THE COUNTY AUDITOR'S POSITION, SORRY, IS ADDED TO THE LIST OF MEMBERS AND STATES THAT IT SHALL BE A NON-VOTING MEMBER WHILE HOLDING SET OFFICE.

SO THOSE ARE THE ONLY TWO CHANGES.

PERFECT.

QUESTIONS OR COMMENTS? MR. EXECUTIVE? ANY OPINION PERSPECTIVE THOUGHTS HERE? UH, MR. CHAIR? UH, ANY FEEDBACK FROM NO, I, I THINK, I THINK THAT THE, THE ONLY ISSUE I HAD IS I WANTED TO GET THE, UH, FEEDBACK FROM THE PENSION LAWYER, AND I THINK THAT SHE WEIGHED IN ON IT.

AND I THINK THE ONLY ISSUE IS THAT I THINK BETWEEN DRAFTING BACK AND FORTH, THERE WAS A VOTING, NON-VOTING, AND I THINK WE'VE CLEARED THAT UP.

UM, IF, IF THE AUDITOR IS ADDED TO THE PENSION AS A NON-VOTING MEMBER, THAT CREATES 10, BUT THE VOTES ARE ONLY NINE.

SO I THINK THAT STILL COVERS IT.

I THINK IT'S, UH, DEFINITELY, UH, REASONABLE FOR THIS LEGISLATIVE BODY TO HAVE THEIR EYES ON THIS PENSION TOO.

SO I, I SUPPORT IT.

THANK YOU, SARAH.

AND, AND I JUST TO, TO THAT POINT, I HAD ASKED MS. MILLER TO MAKE THIS CHANGE, PARTICULARLY BECAUSE I BELIEVE, UM, IN THE CHARTER, THAT IF WE WERE TO HAVE A VOTING MEMBER, THAT WOULD BE THE POWER OF THE EXECUTIVE, NOT THE LEGISLATURE, TO DICTATE WHAT THAT MEMBER IS OR ISN'T.

SO, UH, I THINK THIS HELPS RESOLVE SOME OF THOSE ISSUES.

SO, UM, ANY OTHER QUESTIONS, COMMENTS, THOUGHTS? OTHERWISE WE'D SEEK A MOTION TO ADOPT THE AMENDMENT.

SO MOVED.

THERE IS A SECOND.

SECOND.

BEEN MOVED AND SECONDED.

ANY ADDITIONAL DISCUSSION? HEARING NONE.

ALL THOSE IN FAVOR INDICATE BY THE SIGN OF AYE.

AYE.

AYE.

CHARLIE, YOU'RE AN AYE.

SURE.

ALL RIGHT.

APPEARS THE AYES HAVE IT.

THE AYES DO INDEED HAVE IT.

UH, ALL RIGHT.

WE WILL ADVANCE OUTTA COMMITTEE, UH, WITH THE, UH, RESOLUTIONS

[RESOLUTIONS IN COMMITTEE]

[22316 A RESOLUTION declaring certain County-owned land as surplus real property and authorizing the Administration to solicit bids for selling fifteen (15) surplus parcels.]

DECLARANCE CERTAIN COUNTY OWNED LAND AS SURPLUS REAL PROPERTY AND AUTHORIZED THE ADMINISTRATION TO SOLICIT BIDS IN SELLING 15 SURPLUS PROPERTY, UH, PARCELS.

UH, MR. EXECUTIVE, I THINK YOU HAD STARTED TALKING ABOUT THIS MOVE TO WITHDRAWAL.

OKAY.

YEAH, I'LL SPEAK TO THAT.

MR. CHAIRMAN.

UH, SURE.

WHAT WE DID BEFORE IS, UH, WE'VE IDENTIFIED SURPLUS PROPERTIES IN THE COUNTY THAT ARE NOT BEING USED.

THAT'S ME.

I APOLOGIZE.

I I HIT THAT WHEN I WAS OVER THERE.

UM, BUT IDENTIFIED, UH, SEVERAL PARCELS THAT COULD POSSIBLY BE UTILIZED FOR SALE FOR UTILIZING SOMETHING ELSE.

AND THE PROCESS THAT WE GO THROUGH WITH COUNTY PROPERTIES, THEY'RE IDENTIFIED SURPLUS, AND THEN WE CAN ACTUALLY GO OUT FOR BID AND DO BE CREATIVE.

AND, UH, THE, THE, THE FIRST PIECE OF LEGISLATION IN FRONT OF YOU HAD A WHOLE BUNCH OF THEM TOGETHER AND WE KIND OF WENT THROUGH WITH THEM.

AND THEN ONE OF YOUR COLLEAGUES SAID, I DON'T LIKE THAT ONE.

SO WE DECIDED PROBABLY BEST TO JUST PUT EACH PROPERTY ON ITS OWN RLA GO BEFORE YOU AND TALK ABOUT EACH ONE.

SO IF SOMEBODY DOESN'T LIKE ONE OF THEM, IT WOULDN'T BE FATAL TO THE ENTIRE LEGISLATION.

SO I APPRECIATE LEGISLATOR FRANKLIN FOR WITHDRAWING THAT WE'RE GONNA GET THOSE TO YOU.

I THINK WE MIGHT EVEN HAVE THEM, UH, PRESENTED TODAY.

OKAY.

UM, ANY THAT IN YOUR MIND ARE MORE PREVALENT AND IMPORTANT TO CATEGORIZE IN TERMS OF NEEDS OR, I, I THINK, I THINK THERE ARE, BUT I, I, I WOULD WAIT TO SPEAK TO THOSE OVER, OVER THE WHOLE, WHEN YOU HAVE ALL IN FRONT OF YOU.

OKAY.

SOUNDS GOOD.

SO, UM, WITHDRAW, WE CAN'T WITHDRAW IN COMMITTEE, SO WE'D HAVE TO MOVE TO ADVANCE WITHOUT RECOMMENDATION.

WITHDRAW ON LEGISLATURE AS A WHOLE.

SO, UM, IS THERE A MOTION TO ADVANCE WITHOUT RECOMMENDATION? SO MOVE SECOND.

IT'S BEEN MOVED AND SECONDED.

UM, ANY DISCUSSION CARRIED? NONE.

UH, ALL THOSE IN FAVOR AND CASE BY THE SIGN OF AYE.

AYE.

UH, ANY OPPOSED? APPEARS AYES HAVE IT.

THE AYES DO INDEED HAVE IT.

ALL RIGHT.

UH, NOW PRESENTATION

[PRESENTATION BY MONSHERRY TERRELL]

[00:05:01]

OKAY.

UH, DID YOU WANNA TALK ABOUT THIS? SOMEBODY PUT THIS SLIDE UP.

I DON'T KNOW IF YOU OH, YES.

AND THIS, AND THIS IS ACTUALLY THE, THE PROCESS.

I DON'T THINK THAT, THAT WE'RE, LEMME BACK UP.

UH, I DON'T HAVE TO TELL THIS COMMITTEE.

THE, THE PROCUREMENT PROCESS HAS BEEN LESS THAN PROFESSIONAL, FRUITFUL FOLLOWING POLICY IN THE PAST.

AND, UM, I'VE BEEN REMINDED BY MANY OF YOU AND WE NEED TO FIX IT.

AND WE'VE BEEN WORKING ON THAT.

WE'VE HIRED MONIE, WHO'S A VERY PROFESSIONAL PERSON.

SHE'S PUT TOGETHER THIS FLOW CHART.

IT, IT, IT DOESN'T REALLY CHANGE WHAT WE'RE SUPPOSED TO DO, BUT IT SHOWS US WHAT WE ARE DOING AND, AND WHAT WE SHOULD BE DOING.

SO I, I HAVE, ALL THESE HAVE BEEN EMAILED TO YOU, AND WHAT I WOULD LIKE TO DO IS HAVE YOU HAVE THEM, DIGEST THEM, AND THEN BE ABLE TO HAVE MON SHARI AND MYSELF COME AND SAY, WHAT, WHAT DON'T YOU SEE? I GUESS IT'S MORE, MAYBE MORE IMPORTANT FOR YOUR STAFF TO SEE THIS PROCESS TOO.

UM, I THINK MR. CHAIRMAN, YOU STUCK YOUR HEAD IN WHEN WE WERE GIVEN TO OUR, THE ADMINISTRATIVE STAFF.

UM, BUT I, I GUESS I WOULD ASK FOR YOUR FEEDBACK AFTER YOU LOOK AT IT, AFTER YOUR STAFF LOOKS AT IT, IF IT'S SOMETHING THAT WE NEED TO CIRCLE BACK AROUND AND HAVE AN IN-PERSON THING.

BUT THIS IS ACTUALLY THE, THE OVERVIEW OF THE, THE PROCESS THAT WOULD BE EXPLAINED TO YOU.

QUESTIONS OR THOUGHTS AT THIS POINT? I KNOW THIS IS SOMETHING YOU'VE JUST CONSUMED.

UH, ANY DISCUSSION SURROUNDING THAT? UH, MY ONLY CONCERN RIGHT OFF THE BAT IS THAT PURCHASE NEED IDENTIFIED BY DEPARTMENT GOES STRAIGHT TO TERM SUPPLY.

IT GIVES NO LOCALIZED BUSINESS AND OPPORTUNITY TO BID ON ANYTHING BECAUSE THAT IS ALREADY BAKED INTO THE SYSTEM TO GO TOWARDS SOMEBODY WE ALREADY HAVE IN THE, IN THE HOPPER.

AND SO IT JUST REALLY MAKES DETERMINED SUPPLY PROCESSES SO MUCH MORE IMPORTANT FOR US NOT TO EXTEND EIGHT, SIX YEAR TERMS BECAUSE WE'RE, WE'RE LOCKING IN THESE BIDDERS IN THE FUTURE.

SO TO ME, A NORMAL PROCESS WOULD ACTUALLY HAVE A ONE OR THE OTHER SCENARIO, UM, THAT INCLUDES MORE INPUT FROM THE LOCAL BUSINESSES.

SO THAT'S WHAT I WOULD SAY RIGHT OFF THE BAT IS THIS IS GEARED TOWARDS GETTING WORK DONE, WHICH I APPRECIATE, I THINK IS IMPORTANT, BUT IT DOESN'T EMPOWER OUR LOCAL BUSINESSES OR, OR, UM, OUR, OR EVEN BIGGER BUSINESSES TO PARTICIPATE IN THIS PROCESS IF THEY'VE MISSED THE WINDOW FOR TERM AND SUPPLY.

SO THAT, THAT WOULD BE MY INITIAL CRITIQUE HERE.

MR. CHAIRMAN? MM-HMM .

I, I, I THINK YOU'RE, YOU'RE RIGHT ON.

I, I, I HEAR YOUR CONCERNS.

I UNDERSTAND YOUR CONCERNS, BUT THIS IS, WHEN YOU GO THROUGH A TERM SUPPLY CONTRACT, THEY HAVE DEALT WITH THE COUNTY.

THEY HAVE MADE CERTAIN, MET CERTAIN CRITERIA TO BE ABLE TO BE ON THE TERM AND SUPPLY CONTRACT.

UH, WE HAVE THINGS THAT HAPPEN NEED TO HAPPEN QUICKER.

I THINK, UM, WE HAVE TO DIFFERENTIATE BETWEEN, UH, DIFFERENT ISSUES.

FOR EXAMPLE, UH, WE WANT TO OPEN THE FRONT DOORS AND THAT WHOLE PROCESS AND DOWNSTAIRS IS GONNA COST MILLIONS AND MILLIONS OF DOLLARS.

UM, THAT NEEDS TO GO TO BE BID OUT FOR SURE.

THAT SHOULDN'T IMMEDIATELY, IMMEDIATELY GO TO A TERM AND SUPPLY CONTRACT.

I THINK THAT, SO I, I GUESS WE'VE GOTTA FIGURE OUT HOW WE MAKE THIS COUNTY MORE EFFICIENT, GETTING THINGS DONE THROUGH TERM AND SUPPLY AND UTILIZING BIDS.

BECAUSE IF WE DO BIDS, EVERYTHING WE DO WILL TAKE SIX MONTHS AND THAT'S GONNA BE PROBLEMATIC.

SO THERE HAS TO BE A, A, A, SOME SORT OF REASONABLE, UH, COMPROMISE IN THE MIDDLE, UM, WITH, I WANNA MAKE SURE WE'RE, WE'RE NOT, UH, PENALIZING OUR FRIENDS IN LABOR AND OUR FRIENDS, OUR LOCAL COMPANIES THAT HAVEN'T DONE BUSINESS WITH THE COUNTY BEFORE TO DO THAT.

SO I GUESS I, I, I, I HEAR YOUR CONCERNS.

UH, THIS IS WHERE I, I, I, THIS IS ACTUALLY WHY YOU SHOULD HAVE IT.

AND WE SHOULD SIT DOWN AND SAY, HEY, LISTEN, HOW ABOUT WE HAD A FLOW CHART THIS WAY OR THAT WAY TO DEAL WITH SOME OF THOSE CONCERNS? YEAH.

AND I THINK AT ONE POINT IN TIME, SEVERAL OF US HAD DEALT WITH THIS IN THE PAST TWO YEARS.

I BELIEVE WE DISCUSSED A CONSTRUCTION MANAGER AT RISK PROCESS, UH, WHICH IS PREDICATED BY STATE LAW AND THE PROCESS FOR THAT TO WORK, UM, TO TALK ABOUT THOSE VERY THINGS THAT NEED TO BE FIXED QUICKLY.

UH, UNFORTUNATELY THE LAST ADMINISTRATION FAILED TO ENACT THE STATE PROCESS BEFORE SEEKING A CONSTRUCTION MANAGER AT RISK.

BUT THAT MAY SOLVE A LOT OF THIS OPPORTUNITY, UM, BECAUSE I, I REALLY AM CONCERNED, AND NOT FROM YOU OR, OR ANYONE, BUT THAT WE ARE DELINEATING THE POWERS AND USURPING THE POWERS OF SELECTION BY TERM SUPPLY.

'CAUSE RIGHT NOW WE HAVE TWO TERM SUPPLY CONTRACTORS FOR GENERAL CONTRACTING, AND THERE'S NO PROCESS OR METHODOLOGY FOR WHY THIS ONE OVER THAT ONE OUTSIDE OF A BID.

AND SO, BUT WE NEVER SEE THAT FROM THE LEGISLATURE.

IT JUST GETS DONE AND IS EXECUTED THROUGH THE GENERAL, UM, PROCESS OF GETTING WORK THROUGH, I THINK PUBLIC WORKS AND PARKS.

SO I THINK THAT THAT INITIAL, UM, PYRAMID IS, IS KIND OF CONCERNING FOR ME IS, IS WHO AND HOW THEY GET THERE, AND THEN WHO AND HOW WORK GETS THROUGH THIS PROCESS.

SO I'LL, I'LL

[00:10:01]

UM, OH, THERE WE GO.

YOU GOT ANOTHER SIDE.

I DON'T KNOW IF YOU KNOW ABOUT THESE SLIDES.

, THIS IS UNDER CHAPTER 10 WHEN COMPETITIVE ARE NOT REQUIRED, ANOTHER GOVERNMENT CONTRACT.

WE HAVE A LOT OF THOSE WHERE, WE'LL, WE'LL FIND ANOTHER GOVERNMENT ENTITY HAS ALREADY HAD A CONTRACT E PURCHASE.

WHAT'S A FIXED PRICE CONTRACT? ANYONE? BECAUSE TO ME, I MEAN THAT, THAT'S, BUT THAT, THAT WOULD BE DEDICATED THROUGH A SPECIFIC EITHER ACQUI, UH, ANOTHER CONTRACT FROM ANOTHER GOVERNMENT SOURCE, OR IT'S JUST A FIXED PRICE CONTRACT.

IT COULD BE UNDER 5,000.

OKAY, THANKS.

SO I THINK THAT'S WHAT I, I'M, I'M MAKING SURE TO UNDERSTAND THAT YOU CAN'T DO ONE THROUGH SEVEN WITHOUT MAYBE SOME OF THE OTHER ONES BEING TRIGGERED AT THE SAME TIME.

SO, SORRY, THAT'S MAKING SURE I UNDERSTAND THAT.

ANY QUESTIONS ABOUT THIS? THOUGHTS? OKAY, HERE'S THE INFORMAL COMPETITIVE COMPETITIVE BID PURCHASES MORE THAN 5,000, BUT LESS THAN 25,000.

WE HAVE TO OBTAIN THREE COMPETITIVE BIDS OF QUOTES.

WE AWARD IT TO THE LOWEST BID WITH BEST PRODUCT SERVICE, WHICH SOMETIMES THAT CAN BE DIFFICULT TO FIGURE OUT TOO.

YOU DON'T WANNA ALWAYS JUST GO TO THE LOWEST BID.

YOU WANNA MAKE SURE THAT THEY'RE DOING THE BEST PRODUCT OR PROVIDE THE BEST SERVICE.

SOLICITATION BIDS GO OUT FOR CHAPTER 10, THEN THE PROCEED TO THE AWARD PROCESS.

MS. MILLER, HOW DOES RESPONSIBLE LANGUAGE IMPACT THIS? BECAUSE THAT INHERENTLY ELIMINATED TO SOME DEGREE, THE LOWEST PROCESS IS LOWEST AND BEST, I THINK WAS MODIFIED WITHIN THE RESPONSIBLE BIDDEN ORDINANCE PROCESS.

IT'S TECHNICALLY NOT BECAUSE IT'S LOWEST AND BEST OF THE QUALIFIED BIDDERS.

OKAY.

SO IF SOMEONE DOESN'T MEET OUR, OUR, UM, RESPONSIBLE BIDDER ORDINANCE, THEY'RE NOT CONSIDERED A QUALIFIED BIDDER UNLESS THEY GET A WAIVER.

I MEAN, CURRENTLY OUR, THERE IS NO WAIVER IN OUR RESPONSIBLE BIDDER ORDINANCE.

SO IF WE HAD A WAIVER, THEN THAT WOULD BE AN EXAMPLE.

BUT UNDER THE CURRENT LANGUAGE, I DON'T BELIEVE THERE'S ANY ROOM FOR WAIVER QUESTION.

I I THINK IT'S IN THE BACK.

SO YOU, YOU, YOU TELL US WHEN THE NEXT, YEAH, NEXT.

OH, THERE WE GO.

NOW HERE'S THE, THE FORMAL FORMAL COMPETITIVE COMPETITIVE BID PER CHAPTER 10 PER EXCEEDS, $25,000, THE PURCHASE UNDER A FORMAL WRITTEN CONTRACT AWARD TO BIDDER WITH BEST PRODUCT SERVICE AVAILABLE FOR LOWEST PRICE SOLICITATION FOR BIDS, AGAIN, AND THEN PROCEED TO THE RLA PROCESS.

SO THIS IN TERMS OF PURCHASE IS ALSO ANY EXECUTED CONTRACT.

RIGHT.

IS THAT MY UNDERSTANDING? ANY EXECUTED CONTRACT OVER 25,000 IS REQUIRED FOR THIS PROCESS OR A PROCESS? I KNOW THIS, IT MUST BE A FORMAL WRITTEN CONTRACT.

WOULD THERE BE ANY REASON WHY WE WOULDN'T HAVE A WRITTEN CONTRACT FOR ANY PURCHASE? I, THERE SURE SHOULDN'T BE OVER 25,000.

I, YEAH, I MEAN, I THINK OVER FIVE, I'M GUESSING BASED UPON, I MEAN, 'CAUSE MY UNDERSTANDING IS RIGHT, IF WE PURCHASED THIS YEAH.

UNDER $5,000, THAT'S A SEPARATE PROCESS THAN IF WE WERE TO, THAT WOULD BE LIKE AN INVOICE OUT FOR A MILLION INVOICE.

YEAH.

RIGHT.

OKAY.

BUT FOR OVER 25, I CAN'T, I CAN'T THINK OF A SCENARIO WHERE WE WOULDN'T, JUST MAKING SURE I UNDERSTAND THAT THERE WOULDN'T BE ANY, ANYTHING GOING OUT UNDER A PURCHASE AGREEMENT OR ORDER OR EXECUTION OF CONTRACT OR NON-CONTRACT WITHOUT THIS PROCESS.

OKAY.

OKAY.

UM, ANY QUESTIONS, COMMENTS, OR THOUGHTS ABOUT THIS? MR. I DON'T KNOW HOW MANY SLIDES YOU HAVE.

SO YOU HAVE TO TELL US IF THERE'S NEXT SLIDE.

YEAH.

HERE'S THE SOLICITATION OF BIDS.

YOUR DRAFT SOLICITATION QUESTION IS, IS IT OVER $50,000? IF IT IS PURCHASING, APPROVE THE SOLICITATION.

IF IT'S NOT UNDER 50,000, YOU SEND THE COP FORM FOR POSSIBLE GOALS.

AND WE HAVE, HAVE, MAKE SURE THAT THE GOALS ARE SET.

THEN AT $50,000 OVER, WE CREATE A VENDOR LIST.

WE ADVERTISE THE SOLICITATION, WE OPEN THE BIDS, THOSE BIDS COME IN, THE DEPARTMENT EVALUATES IT.

IF IT'S OVER $25,000 PURCHASING REVIEW AND AWARD, IF IT'S UNDER $25,000, CONTINUE WITH THE RLA PROCESS.

HOW, WRITE THAT BACKWARDS.

HELP ME UNDERSTAND THE, THE, THE 25 TO 49, 9 9 9, WHAT HAPPENS THERE? BECAUSE I THINK THAT'S, AM I MISSING THAT PART OF OVER $25,000? IT GOES FOR SOLICITATION, BUT WHY IS THIS ONE STARTED OVER 50? IS THAT A PROPOSED CHANGE IS WHAT WE'RE

[00:15:01]

I, I JUST DON'T KNOW WHERE THAT NUMBER OF 50,000 COMES FROM, BECAUSE TO ME THAT WOULD BE OVER 75, 20 5,000 REQUIRED.

CORRECT.

THAT, THAT'S IT.

SO THAT'S WHY I JUST, I DON'T UNDERSTAND WHY IT SAYS OVER 50 AND NOT OVER 25.

I UNDERSTAND.

I THINK I'M, AM I ABLE TO CLARIFY, I THINK THE PURPOSE OF THIS ONE IS ALSO TO TALK ABOUT IF IT'S OVER 50, THAT'S THE DOWN ARROW.

THAT'S WHEN IT HAS TO GO FOR GOALS.

ISN'T THAT RIGHT? I THINK THAT'S A PROPOSED CHANGE.

I, I DO TOO.

OKAY.

THAT'S WHAT I SEE.

YEAH.

'CAUSE I, MY UNDERSTANDING IS THAT IT WOULDN'T HAVE TO GO THROUGH A COP UNLESS IT'S OVER 75.

'CAUSE THEN YOU WOULD TRIGGER PREVAILING WAGE TO UNDER STATE STATUTE AND YOU'RE CREATING THAT PROCESSES UNLESS THERE'S SOMETHING IN CODE THAT WE'RE NOT CATCHING.

BUT, SO I, I THINK THAT MAY BE AN OPPORTUNITY TO NOTE FOR THE SLIDE MAKER.

YEAH.

NEXT SLIDE PLEASE.

AND CHIEF DEPUTY COUNTY COUNSEL, I'LL GIVE YOU THIS ONE TO GO.

WHITNEY MILLER, JACKSON COUNTY.

UM, LOOKING AT THE SLIDE, ERL, WHEN AN ERLA IS SUBMITTED, THAT STANDS FOR REQUEST FOR LEGISLATIVE ACTION.

TYPICALLY, IF IT'S, YOU KNOW, IT SAYS DIRECTOR REVIEW.

IF IT'S SUBMITTED BY A DIRECTOR, THEN THAT, UM, THAT PART IS DUPLICATIVE.

BUT IF IT'S SUBMITTED BY SOMEONE WITHIN A DEPARTMENT, THE DIRECTOR APPROVES IT.

OFTENTIMES IT MIGHT BE SUBMITTED BY A LEGISLATIVE AID OR BY SOMEONE FROM THE ADMINISTRATION.

UM, WHOMEVER IT IS, WHO'S SEEKING THE LEGISLATION WOULD SUBMIT THE RLA THEN IF SO, NOT OUR ALL RLA GO THROUGH THIS EXACT PROCESS.

'CAUSE IT DEPENDS ON WHAT TYPE OF LEGISLATION.

BUT IF IT'S LEGISLATION SEEKING MONEY, WHICH IS KIND OF WHAT WE'RE TALKING ABOUT HERE, THEN THIS IS THE PROCESS IT GOES THROUGH.

SO FIRST IT GOES TO PURCHASING TO REVIEW FOR CHAPTER 10 COMPLIANCE.

THEN THEY, UM, APPROVE IT, ASSUMING IT MEETS ALL EXPECTATIONS, AND IT GOES ONTO THE COMPLIANCE OFFICE TO CHECK FOR.

UM, AND WE'RE, WE'RE WORKING THROUGH SOME OF THESE DETAILS, BUT TWO, WE CHECK AND MAKE SURE TAXES ARE PAID.

WE CHECK AND MAKE SURE CF GOALS ARE NEEDED.

LIKE I SAID, IT KI IT REALLY DEPENDS ON WHAT THE LEGISLATION IS.

BUT COMPLIANCE DOES WHATEVER IS NECESSARY FOR COMPLIANCE TO DO, DEPENDING ON WHAT TYPE OF LEGISLATION IS BEING SOUGHT AND WHAT THE LEVEL OF, UM, THE AMOUNT OF MONEY IS BASED ON OUR CODE LANGUAGE IN CHAPTER 10 AND CHAPTER SIX.

SO THEY DO THEIR NECESSARY REVIEW, THEN THEY PASS IT ON TO THE BUDGET OFFICE.

THE BUDGET OFFICE DOES THE VERIFICATION OF THE BUDGET AND COMPLETES A FISCAL NOTE THAT WE CAN ATTACH TO THAT.

UM, UNLESS IT'S A TERMED SUPPLY AND THEN WE DO AN ESTIMATED SPEND, THEY STILL DETERMINE THAT THAT ESTIMATED SPEND IS WITHIN THAT BUDGETARY LINE, WHATEVER THAT MIGHT BE.

BUT IF IT'S NOT TERMED SUPPLY, THEY'LL DO A FISCAL NOTE.

THEN IT GOES, IT GOES TO COUNTY ADMINISTRATION FOR, UM, FYI FOR NOTICE AT THAT POINT.

AND THEN IT GOES TO THE COUNSELOR'S OFFICE, AND THAT'S WHEN WE GET THE APPROVED RLA TO DRAFT THE LEGISLATION, DO ANY LEGAL REVIEW.

AND THAT'S WHEN WE SEND IT TO YOU ALL TO REVIEW THE SPONSOR AND THE REQUESTER.

AND IS THERE ANY REASON WHY A PURCHASE WOULD BE MADE OUTSIDE OF THIS PROCESS? UM, YES AND NO.

I MEAN, THERE ARE PURCHASES THAT DON'T HAVE TO GO THROUGH THE LEGISLATURE.

LIKE THE, THE LOW WIND SIGN, YOU'RE POINTING OUT THE UNDER 5,000.

DOESN'T HAVE TO, UM, ANY EXPENDITURE OVER 5,000 THAT WOULDN'T HAVE TO GO THROUGH THIS.

I'D LIKE TO RARELY, BUT I, I'D LIKE TO REVIEW THE CODE BEFORE ANSWERING THAT.

'CAUSE I THINK THERE'S JUST SO MANY DIFFERENT SCENARIOS.

I MEAN, EMERGENCY PURCHASES ARE THINGS ARE IN THE BUDGET.

YEAH, THERE ARE, THERE ARE DIFFERENT EXCEPTIONS.

YEAH, I WAS GONNA SAY THERE'S A NUMBER OF EXCEPTIONS BETWEEN LIKE FIVE AND 25.

YEAH.

BETWEEN THAT AREA OF 5,000, 25,000, THERE ARE SEVERAL EXCEPTIONS.

I'D BE HAPPY TO CLARIFY THAT LATER.

MAYBE DRAFT SOMETHING UP.

YEAH, I THINK THAT WOULD HELP SUPPLEMENT THIS.

AND MAYBE TROY AND I COULD WORK TOGETHER ON SOMETHING TO CLARIFY THAT.

BUT THERE ARE, IT'S COMPLEX AS BETWEEN KNOW, SO THERE'S BETWEEN THE FIVE AND THE 25 ESPECIALLY, THERE ARE SEVERAL THINGS.

MR. XAVIER, DO YOU HAVE SOMETHING TOO? AND, AND, AND, AND THAT'S MY GOAL TODAY IS FOR YOU TO SEE THESE SLIDES FOR, TO GET THESE SLIDES AND BE ABLE TO DIGEST THEM AND THEN COME BACK AND YOU SAY, OKAY, BECAUSE THERE'S, THERE'S SOME OF THESE THAT YOU'RE GONNA HAVE SPECIFIC QUESTIONS ON THAT I'M GONNA MAKE SURE WE'RE ADDRESSING.

SURE.

OKAY.

ANY QUESTION? I LIKE THE MORE THE INFORMATION THE BETTER.

MR. CHAIRMAN? YEAH.

NO, THANK YOU FOR DOING THAT.

QUESTIONS, COMMENTS, THOUGHTS ABOUT ANY OF THIS PROCESS? OBVIOUSLY THIS IS WAY DEEP IN THE WEEDS, WHICH IS WHY I THOUGHT FINANCE AND AUDIT IS THE BEST PLACE TO HAVE AT LEAST THE PRELIMINARY DISCUSSIONS.

SOUNDS LIKE MORE QUESTIONS AND COMMENTS WILL BE COMING UP, UH, IN THE FUTURE HERE, UH, IN, IN A LATER DATE.

ANY OTHER BUSINESS BEFORE THE COMMITTEE?

[00:20:02]

THANK YOU MR. EXECUTIVE AND.